HOLIDAY MAIL GUIDELINES
Before sending seasonal mail, please review our holiday guidelines. Specific dates, themes, or messages may affect when and where letters can be shared. A few small adjustments help ensure every letter reaches the right hands at the right time.
We see a higher concentration of mail during certain holidays, but we aim to distribute letters all year long. To make that possible, please keep your letters undated and holiday-neutral. Avoid phrases like “Merry Christmas” or “Happy Veterans Day.” A timeless message of gratitude ensures your letter can be delivered whenever it’s most needed.
VALENTINE’S DAY • FEBRUARY 14
Active Duty or Veterans • Kindness, care, encouragement
POSTMARK BY JANUARY 3
If you’re writing to someone currently serving, use “Dear Service Member.” For those no longer in uniform, address your letter to “Dear Veteran.” Valentine’s Day is a chance to share appreciation and kindness—not romantic gestures. Keep your message warm, supportive, and focused on reminding them they are appreciated, remembered, and valued.
ARMED FORCES DAY • MAY 17
Active Duty Only • Respect and recognition
POSTMARK BY APRIL 5
Armed Forces Day honors those actively serving in the U.S. military across all branches. These are the men and women currently carrying out missions at home and abroad. Use “Dear Service Member” to recognize their sacrifice and daily commitment. Your letter should reflect respect, strength, and support—avoiding holiday cheer or general sentiments.
MEMORIAL DAY • LAST MONDAY IN MAY
Day of Remembrance
NO THEMED MAIL ACCEPTED
We do not accept “Happy Memorial Day” mail. This is a solemn time to honor those who have died while serving. Instead of sending cards, we encourage you to reflect or reach out to those who have lost someone in service. This day belongs to them and the fallen.
INDEPENDENCE DAY • JULY 4
Active Duty or Veterans • Patriotism and freedom
POSTMARK BY MAY 23
Use “Dear Service Member” for active duty or “Dear Veteran” for former military. Highlight appreciation for their role in protecting liberty. Stay away from clichés or political themes; instead, share genuine gratitude for their part in preserving our freedoms. Uplifting, patriotic language is welcome when used respectfully.
NATIONAL DAY OF THE DEPLOYED • OCTOBER 26
Active Duty Only • Support from home
POSTMARK BY SEPTEMBER 14
Use “Dear Service Member” for anyone currently deployed. This day recognizes the sacrifice of those serving away from home and the families they leave behind. Your letter should express appreciation for their courage, resilience, and ongoing mission. Keep your message grounded in support, encouragement, and pride—avoiding political commentary or holiday-style greetings.
VETERANS DAY • NOVEMBER 11
Veterans Only • Respect and recognition
POSTMARK BY SEPTEMBER 30
Veterans Day honors all who have served in the U.S. Armed Forces—past, not present. It’s a time to recognize their service, sacrifices, and continued impact. Use “Dear Veteran” to address your letter. Please avoid writing “Dear Veterans Day” or dating your message. Keeping it timeless allows us to share your appreciation year-round, whenever a veteran needs to hear it.
THANKSGIVING • NOVEMBER 27
Active Duty or Veterans • Gratitude and reflection
POSTMARK BY OCTOBER 16
Use “Dear Service Member” or “Dear Veteran” depending on the recipient. Share what you’re thankful for and how their service has touched your life. Avoid saying “Happy Thanksgiving” holiday-specific artwork or designs so your letter can be shared year-round. Simple, heartfelt thanks are always appreciated.
CHRISTMAS / HOLIDAY SEASON • MONTH OF DECEMBER
Active Duty or Veterans • Hope and encouragement
POSTMARK BY NOVEMBER 10
Use “Dear Service Member” for those currently serving or “Dear Veteran” for those who have served. Share winter-themed encouragement and support without naming specific holidays like Christmas, Hanukkah, or Kwanzaa. Since letters are delivered throughout the year, avoid saying “Merry Christmas” or “Happy Holidays.” Instead, focus on warmth, appreciation, and kindness. Non-religious language is preferred unless you are sure it aligns with the recipient’s beliefs.